NMRC's Privacy Policy
North & Midlands Racing Club - Last updated: 30/9/2025
The North & Midlands Racing Club is committed to protecting the privacy and personal information of our members, prospective members, and anyone who interacts with us. This Privacy Policy explains how we collect, use, store, and protect your information, and your rights in relation to that information.
1. Information We Collect
We may collect the following types of personal data:
2. How We Use Your Information
We process your personal data to:
3. Legal Basis for Processing
We process your personal data under one or more of the following lawful bases:
4. Sharing Your Information
We do not sell or share your personal information with third parties for marketing purposes.
We may share information with:
All third parties are required to keep your data secure and only use it for legitimate purposes.
5. Data Storage and Security
6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, and to meet legal or regulatory requirements.
7. Your Rights
Under UK data protection law (UK GDPR and Data Protection Act 2018), you have the right to:
To exercise these rights, please contact us (details below).
8. Cookies (if applicable)
If our website uses cookies, we will provide clear information about their use and ask for consent where required.
9. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
North & Midlands Racing Club
Email: [email protected]
Phone: 0161 973 5921
Address: 53 Dalebrook Rd, Sale, Greater Manchester M33 3LB
You also have the right to lodge a complaint with the NMRC Chair if you are concerned about how we handle your data.
North & Midlands Racing Club - Last updated: 30/9/2025
The North & Midlands Racing Club is committed to protecting the privacy and personal information of our members, prospective members, and anyone who interacts with us. This Privacy Policy explains how we collect, use, store, and protect your information, and your rights in relation to that information.
1. Information We Collect
We may collect the following types of personal data:
- Contact details: name, address, email address, telephone number.
- Membership information: membership applications, payment records, syndicate/ownership details.
- Financial information: bank details for membership fees, prize money distribution, or expense reimbursements.
- Communication records: emails, WhatsApp group posts, and other correspondence.
- Website usage information (if applicable): IP address, cookies, and browsing activity.
2. How We Use Your Information
We process your personal data to:
- Administer club membership and manage subscriptions.
- Distribute financial updates, including prize money, expenses, VAT reports, and invoices.
- Share updates and reports via communication channels such as email or WhatsApp.
- Comply with legal and regulatory requirements (e.g., British Horseracing Authority rules, HMRC obligations).
- Manage club activities such as event organisation, ownership updates, and horse performance information.
3. Legal Basis for Processing
We process your personal data under one or more of the following lawful bases:
- Contractual obligation: to fulfil our responsibilities as part of your membership.
- Legal obligation: to comply with financial, tax, and racing regulations.
- Legitimate interests: to manage club operations, provide updates, and ensure effective communication.
- Consent: for certain communications or where required by law.
4. Sharing Your Information
We do not sell or share your personal information with third parties for marketing purposes.
We may share information with:
- Regulatory bodies such as the British Horseracing Authority.
- Accountants, auditors, or financial service providers.
- Trainers, jockeys, or agents where necessary for horse management.
- IT or communication service providers (e.g., WhatsApp, email hosting).
All third parties are required to keep your data secure and only use it for legitimate purposes.
5. Data Storage and Security
- Personal data is stored securely in password-protected systems.
- Financial information is handled in compliance with UK data protection and financial regulations.
- Only authorised members of the club’s management team have access to sensitive information.
6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, and to meet legal or regulatory requirements.
- Membership records: kept for the duration of membership plus up to 6 years.
- Financial records: retained for at least 6 years in line with HMRC obligations.
7. Your Rights
Under UK data protection law (UK GDPR and Data Protection Act 2018), you have the right to:
- Access your personal information.
- Request correction of inaccurate data.
- Request deletion of your data (subject to legal obligations).
- Restrict or object to processing in certain circumstances.
- Request transfer of your data to another party (data portability).
To exercise these rights, please contact us (details below).
8. Cookies (if applicable)
If our website uses cookies, we will provide clear information about their use and ask for consent where required.
9. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
North & Midlands Racing Club
Email: [email protected]
Phone: 0161 973 5921
Address: 53 Dalebrook Rd, Sale, Greater Manchester M33 3LB
You also have the right to lodge a complaint with the NMRC Chair if you are concerned about how we handle your data.
